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Records Digitalisation

Convert paper documents into digital files that are organised, easy to find, and safe to store.

Overview

Convert paper documents into digital files that are organised, easy to find, and safe to store. Features include document scanning (bulk and single item), indexing and categorisation, secure management and archiving, and data migration solutions. Get less paperwork, faster access, and a searchable database with documents tagged properly. Physical documents returned labelled and neatly reorganised. Service is carried out on-site to ensure document security.

Features

  • Document scanning (bulk and single item)
  • Indexing and categorisation
  • Secure management and archiving
  • Data migration solutions

Benefits

  • Less paperwork
  • Faster access to documents
  • Searchable database with properly tagged documents
  • Physical documents returned labelled and neatly reorganised
  • Service carried out on-site to ensure document security

Related Projects

The store where decades of old Faculty of Economics scripts and files were cleared from before sorting began TeamO staff identifying and separating old scripts from attendance sheets for filing TeamO staff sorting and arranging Faculty of Economics files by category TeamO staff tagging sorted Faculty of Economics files ahead of scanning Students' bio-data records shelved in the filing room On-site indexing of BSc Series examination files for easy physical access TeamO staff scanning student files into the digitisation system TeamO personnel entering digitised records during execution of the Phase II proposal Files arranged into labelled boxes after scanning and renaming Cleared and fixed shelves with Faculty of Economics files fully arranged after digitisation Faculty of Economics and Management Sciences records login screen Faculty of Economics records database dashboard after digitisation
Records Digitalisation

Faculty of Economics and Management Sciences, University of Ibadan

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Records Digitalisation

Faculty of Economics and Management Sciences — Records Digitalisation

Full digitisation of academic records for the Faculty of Economics and Management Sciences, University of Ibadan — student bio-data, examination results, and transcripts spanning 1959 to 2025, arranged across six filing rooms and rebuilt into a searchable benchmarking database, with further phases extending to project archives and administrative records.

Faculty of Economics and Management Sciences, University of Ibadan

Raw WACP physical documents before digitisation TeamO staff sorting and tagging WACP records Scanning of WACP documents in progress at the Thorburn office TeamO team scanning and renaming WACP Faculty of Community Health files TeamO staff renaming and profiling WACP candidate records into the database TeamO team processing WACP records at the office TeamO staff writing names on arranged WACP files inside boxes for easy physical retrieval WACP records organised and labelled on shelving after digitisation Final result — WACP physical documents properly arranged on shelving WACP Record Management System login screen WACP Record Management System dashboard showing candidates, AGM meetings, faculties, and exam centres totals
Records Digitalisation

West African College of Physicians (WACP)

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Records Digitalisation

West African College of Physicians — Records Digitalisation

A candidate, membership, and administrative records management system for the West African College of Physicians (WACP), a postgraduate medical training body — covering candidate applications across primary, membership, and fellowship classes, faculties, exam centres, AGM meetings, and secure document digitisation.

West African College of Physicians (WACP)

Sorting and arranging of Veterinary Teaching Hospital case files TeamO staff profiling client and animal-patient records for the UI-VTH Archive TeamO staff scanning Veterinary Teaching Hospital documents Database and physical documents validation for the Veterinary Teaching Hospital archive UI-VTH Archive System login screen UI-VTH Archive dashboard showing client, animal, case, and document totals
Records Digitalisation

Veterinary Teaching Hospital, University of Ibadan

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Records Digitalisation

Hospital Management System

Full digitisation of clinical and case records for the Veterinary Teaching Hospital, Faculty of Veterinary Medicine, University of Ibadan — physical records cleanup and sorting, scanning and imaging, metadata entry and validation, and a searchable local-server database covering records from 1977 to 2021. The completed database holds 3,721 client records, 5,127 animal records, 4,922 case files, 3,350 documents, and 7,367 clinical notes, supporting the hospital's ongoing teaching, research, and clinical services.

Veterinary Teaching Hospital, University of Ibadan

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